A leading global oil and gas company, contributing significantly to the national GDP.

The Challenge

The company faced significant challenges in managing its vast amount of documentation:

1. Staff spent an estimated 50% of their time handling documents.

2. Inefficiencies and high costs associated with paper-based document management.

3. High risk of documentation errors and loss.

4. Compliance issues due to outdated document management practices.

The Solution

PGI designed and implemented a comprehensive ECM roadmap to align the company's content management with its strategic priorities. The solution included:

1. ECM Foundation Deployment: Establishing a robust ECM foundation for managing business-critical documents.

2. Business Process Configuration: Configuring ECM solutions to align with business processes.

3. Document Control System: Implementing a system to ensure secure and efficient document management.

Key Highlights of the ECM Project:

1. Document Management: Implemented a system to manage and control vast volumes of documents.

2. Process Automation: Automated document handling and workflows to improve efficiency.

3. User Training: Provided extensive training to ensure smooth adoption and utilization of the new system.

The Results

The ECM project delivered significant benefits:

1. Increased Productivity: Reduced the time staff spent on document handling, allowing them to focus on core tasks.

2. Cost Savings: Lowered costs associated with physical document storage and management.

3. Improved Compliance: Enhanced compliance with regulatory requirements through better document control.

4. Reduced Risk: Minimized the risk of documentation errors and loss, ensuring secure access to information.

Conclusion

Through the successful implementation of the ECM project, the company significantly enhanced its document management capabilities, leading to improved efficiency, reduced costs, and better compliance, reinforcing its leadership in the oil and gas sector.

These stories illustrate PGI's expertise in delivering tailored ECM solutions that address specific business challenges, drive operational efficiency, and ensure compliance across various industries.