DOCUMENT MANAGEMENT SOLUTION
Reducing document management complexity in capital projects
with an ECM solution built to address energy and engineering industry challenges
Leading enterprise content management providers Planet Group International and Hyland have joined forces to deliver a solution
that eliminates the document management challenges often faced by capital projects.
This strategic partnership combines Hyland Alfresco, an enterprise-grade solution, with Planet Group International’s 25 years of specialized industry expertise, creating a purpose-built platform that caters to the unique complexities of managing documentation for energy and engineering projects. These projects often involve thousands of drawings, specifications, legal and financial documents as well as requiring seamless coordination across multiple subcontractors spanning years.
A single day’s delay can cost millions — imagine hundreds of tonnes of concrete scheduled for delivery, only to discover missing
documentation that halts the entire operation.
From manual processes to fragmented systems, legacy document management approaches are crippling energy and engineering
companies’ ability to execute complex capital projects efficiently. Version control failures lead to expensive rework and compliance gaps expose organisations to safety risks and regulatory penalties.
The industry’s unique technical requirements and stringent regulatory environment demand specialised capabilities that generic
document management systems cannot provide. Energy and engineering companies need an enterprise-grade platform backed
by deep industry know-how
A Comprehensive solution designed to handle energy and engineering project challenges
Planet Group International’s solution directly addresses industry-specific challenges with capabilities that generic document
management systems simply cannot match:
Purpose-built for energy and engineering projects: Unlike standard platforms, Planet Group International’s solution, built on the highty-customisable Hyland Alfresco, understands the unique complexities of engineering documentation. CAD files contain layered references and dependencies-a valve specification may link to pump designs, which then connects to a broader design,for example. Generic systems break these critical relationships
Document management across the entire capital project lifecycle: Most competitors offer solutions focused only on transmittal
management during the construction phase. Planet Group International’s solution manages documents across all three critical phases of major capital projects — construction, handover, and operations. This end-to-end approach solves one of the industry’s
biggest challenges: Most competitors force companies to migrate to entirely different systems after project completion, losing
continuity and institutional knowledge. Planet Group International’s solution grows with your projects while maintaining
enterprise content management capabilities that extend across your entire organisation
Regulatory compliance made easy:As Health, Safety, and Environment (HSE) compliance requirements become increasingly
stringent, Planet Group International’s solutions are designed to help companies meet regulatory demands from day one. The
platform’s robust audit capabilities and automated approval workflows ensure that organisations can demonstrate compliance
with safety regulations.
Dedicated technical support:Our team’s specialised enerygy and engineering industry knowledge ensures smooth
implementation and reliable troubleshooting, maximising system adoption across teams and minimising project disruptions.
Snapshot case studies: Improving efficiency across energy and engineering operations
Leading global oil & gas corporation lowered content management costs
A major petroleum company struggled with staff spending 50% of their time on manual document handling across global operations, creating bottlenecks in critical project workflows, and faced compliance risks due to outdated document
management practices.
Planet Group International established a robust ECM foundation for managing high-volume documents, implemented a document control system that aligns with business processes and automated workflows to improve efficiency.
Romanian oil & gas company modernized its legacy systems
A major regional player with operations across + countries and 1,000+ retail localions needed to modernise rigid legacy systems that were creating high costs, poor process control, and compliance vulnerabilities across its complex operational network.
Planet Group International deployed an ECM solutions particularly aimed at automating task assignments and approvals, streamlinig contract and procurement processes, ensuring regulatory compliance through controlled document lifecycle management as well as centralising and formalising its litigation management process.
Planet Group International also provided extensive user training to ensure full adoption.
Your strategic partner in engineering excellence
Many energy and engineering companies find themselves trapped between inadequate legacy systems that once served their needs but now constrain their potential. Some still rely on paper documentation while others struggle with fragmented systems that create silos. Making the leap to complete digital transformation can feel overwhelming — but no organisation should navigate this
journey alone.
Planet Group International’s commitment extends far beyond platform deployment. We serve as a strategic partner, guiding organisations through every phase of digital transformation with tailored consultancy that addresses your unique operational
reality — from diagnosing and identifying hidden inefficiencies to recommending industry best practices and designing implementation roadmaps.
” The energy and engineering sector demands precision in document management — every drawing version, every approval timestamp, every regulatory submission must be traceable and secure. Our partnership with Hyland Alfresco gives us the
foundation to deliver that precision at enterprise scale.”
Ovidiu Moldovan
Chief Technology Officer,
Planet Group International
Eliminate document chaos from your capital projects
Are complex document management and fragmented systems holding back your energy and engineering operations? Planet
Group International brings over 25 years of proven expertise in enterprise content management to help you streamline capital
project documentation, reduce operational complexity, and protect your organisation from costly delays and compliance risks.
Already a customer? Visit the Customer Portal on Hyland Community to find your support team.